Translation Notary Sample
Looking for a translation notary sample you can trust? On this page you’ll find free, editable templates for a USCIS translation certification, a notarised translation sample (translator affidavit + notary wording), and a state-specific example for Florida. You’ll also get clear guidance on when you actually need notarisation, how to complete each template, and how to submit translated documents with confidenc
Do You Need a Notary or Just a Certification?
Most immigration filings only require a certified translation, using a translator’s certification statement that confirms completeness, accuracy, and translator competence. Some institutions (courts, DMVs, universities, or employers) may additionally ask for a notarised translation or a translator affidavit. When in doubt, ask the requesting authority whether a simple certificate of translation is sufficient or whether they require a notary acknowledgement as well.
Good to know: If your destination is USCIS, a certified translation is typically what’s needed. If your destination is a court or DMV, notarisation may be specified.
USCIS Translation Certification Template (Certified Translation Sample)
Certificate of Translation (USCIS)
I, [Translator’s Full Name], certify that I am competent to translate from [Source Language] into English and that the attached translation of [Document Title, e.g., Birth Certificate of NAME] is complete and accurate to the best of my knowledge.
Translator name: [Full Name]
Languages: [Source Language] → English
Date: [DD Month YYYY]
Signature: _______________________________
Contact: [Address, Email, Phone]
This certified translation template is widely accepted for immigration, employment, and academic purposes where notarisation is not requested.
Notarised Translation Sample (Translator Affidavit + Notary Acknowledgement)
Translator’s Affidavit (For Notarised Translation)
Affidavit of Translator
I, [Translator’s Full Name], being duly sworn (or affirmed), state:
I am fluent in [Source Language] and English.
I translated the document titled [Document Title] from [Source Language] into English.
The translation is true, complete, and accurate to the best of my knowledge and ability.
I understand that this affidavit may be used for official purposes.
Signature of Translator: __________________ Date: [DD Month YYYY]
Printed Name: [Translator’s Full Name]
Address / Email / Phone: [Details]
Notary Acknowledgement (Generic)
State of [State]
County of [County]
Subscribed and sworn to (or affirmed) before me on this [Day] day of [Month], [Year], by [Translator’s Full Name], who is personally known to me or has produced [Type of ID] as identification.
Notary Public Signature: __________________
Notary Public Name (typed/printed): [Name]
Commission No.: [No.] My Commission Expires: [Date]
(Notary Seal)
Use this notarized translation sample when the requesting body requires a sworn translator statement plus a notarial act.
Florida Notary Wording for Translation (Example)
If your authority specifically asks for “notary wording for translation Florida”, you can adapt the following acknowledgement language. Requirements vary; confirm locally.
State of Florida
County of [County]
The foregoing instrument was acknowledged before me by means of [physical presence/online notarization] this [Day] day of [Month], [Year], by [Translator’s Full Name], who [is personally known to me/produced identification] [Type of ID], and who [did/did not] take an oath.
Signature of Notary Public – State of Florida: __________________
Print, Type, or Stamp Commissioned Name of Notary Public: [Name]
My Commission Expires: [Date]
(Notary Seal)
The translator’s affidavit should appear above; the notary block acknowledges the translator’s signature (and, if required, the oath).
Translation Affidavit (Non-State-Specific)
For jurisdictions asking for a translation affidavit without prescribing exact language:
Affidavit of Translation Accuracy
I, [Translator’s Full Name], declare under oath (or affirmation) that I am fluent in [Source Language] and English; that I translated [Document Title] from [Source Language] into English; and that the translation is true, correct, and complete.
Signature: _____________ Date: [DD Month YYYY]
Printed Name & Contact Details
Attach a notary acknowledgement as required by your state or requesting authority.
How to Use These Templates (Step-by-Step)
Identify the requirement: Certified only, or certified plus notarised.
Choose the template:
USCIS or standard admin use → Certificate of Translation.
Court/DMV/university requiring a notary → Translator Affidavit + Notary block.
Complete all fields: Names, dates, document titles, language pair, contact.
Sign in ink: Translator signs; if notarising, sign in front of the notary with valid ID.
Attach translation + source copy: Bundle the English translation, the certificate/affidavit, and a legible copy of the original.
Submit per instructions: Paper or electronic; include any file-naming or page-order rules they specify.
What’s Included When You Order from Us
Birth, marriage, and divorce certificates
Academic records, transcripts, diplomas
Court orders, powers of attorney, affidavits
Driver’s licences, IDs, police clearances
Business records, contracts, corporate documents
Best Practices & Avoidable Mistakes
Do:
Use the correct certificate of translation template for the destination.
Include translator contact details and date.
Keep formatting consistent with the original (tables, stamps, seals mirrored in brackets).
Avoid:
Missing pages, stamps, or reverse sides.
Signing a translator affidavit before you meet the notary.
Mixing sworn interpreter language with translator certification (they are different roles).
Why USCIS Official Translation
Accredited linguists for 30+ languages
4.9★ average rating from verified clients
Thousands of accepted submissions across immigration, academic, and legal contexts
Accountable service: revisions & replacement letters if your authority requests wording changes
FAQs
Do I need a notarised translation for USCIS?
Usually no. USCIS generally requires a certified translation with the translator’s statement of accuracy and competence. If another authority is involved (e.g., a court), notarisation may be requested.
What’s the difference between a certified translation and a notarised translation?
A certified translation includes a certificate of translation signed by the translator. A notarised translation adds a notary act verifying the translator’s signature (and, if required, an oath).
Can you provide a certificate of translation PDF I can fill in?
Yes. We offer free certificate of translation PDF forms and Word templates on request.
What is acceptable notary wording for translation?
Generic wording typically acknowledges the translator’s signature and, where required, an oath. Some states (e.g., Florida) have specific acknowledgement language. Use our samples and confirm locally.
Is a translator affidavit the same as a certificate of translation?
Not exactly. An affidavit is a sworn statement (often notarised). A certificate of translation is a signed translator statement that may or may not be notarised, depending on requirements.
Pricing plans
Choose the plan that suits your needs—transparent, flat-rate pricing with no hidden fees.
Basic
Certified translation on official letterhead with unlimited minor edits for $24.99/page.
Standard
Everything in Basic + 12-hour Rush service (+ $10/page).
Sworn
Official translation signed and sealed by a sworn translator, accepted by courts and authorities.